Course Instructors

Step 1- Become Familiar with the System

• Read the IASystem Guidebook 
• Faculty can access the IASystem Faculty Portal by going to una.iasystem.org/faculty
  • Within the faculty portal, you can access your response rates, review your evaluation questions before the evaluation open date, and access your evaluation reports.  

Step 2- Evaluations Open for Students

• On the day evaluations open, typically 2-3 days after the withdrawal period deadline, faculty will receive an email per course of instruction that states evaluations are now open.  The email will include:
  
  • Link to Faculty Portal
  • Instructions for reviewing response rates
  • Close date for evaluations
• On the day evaluations open, students receive an email for each course stating that course evaluations are open, the date they close, and the link itself. 
• Students will log in via UNA credentials to complete the evaluation(s)
• Students can also access their course evaluation(s) via Canvas by clicking on the "Course Evaluation" tab in the left navigational bar underneath the course view in Canvas.  
• Typically, the open window for course evaluations varies from one to five days. This window depends on the academic calendar and the term itself. 
  • If students do not complete the evaluation in one sitting, they can log back in and complete it before the close date.

Step 3- Encourage Participation

• Faculty are encouraged to use class time to prompt students to complete course evaluations.  This can be done by encouraging them to use their device to complete during 5-10 minutes of class time set aside for course evaluations.
• Faculty are encouraged to send emails to students stating course evaluations are open.
• Faculty are encouraged to use Canvas to prompt students to complete evaluations.
• Faculty are encouraged to send reminder emails during the course evaluation open window.

Step 4- System Reminders, Closing, and Results

• System reminders will be automatically sent to students if they have not completed the evaluation.
• Reports will be available after grades are posted via the faculty course evaluation portal
  • Instructions for interpreting reports can be found by clicking "Help" within the faculty course evaluation portal. 

Additional Information

• Only courses with more than four students receive an online course evaluation unless otherwise requested.
• The department must fill out a "No Evaluation Form" to request a course NOT be evaluated (see below).
• Please do not hesitate to contact evals@una.edu with any questions you have. Thank you!

Department Chairs and Department Admins

Step 1-Get Familiar with the System

• Review the IASystem Faculty User Guide

Step 2-Requesting No Evaluations

• Course evaluations are conducted every term for all courses with more than four students unless otherwise requested.  To request that a course NOT be evaluated, the department must complete the "No Evaluation Form".

Step 3- Evaluations Open for Students

• On the day evaluations open, typically 2-3 days after the withdrawal period deadline, faculty will receive an email per course of instruction that states evaluations are now open.  The email will include:
  • Link to Faculty Portal
  • Instructions for reviewing response rates
  • Close date for evaluations
• On the day that evaluations open, students receive an email per course enrolled stating evaluations are open, the close date for evaluations, and the link to complete the evaluation. 
  • Students will log in via UNA credentials to complete the evaluation
• Students also can access their course evaluation via Canvas by clicking on the "Course Evaluation" tab located in the left navigational bar underneath the course view in Canvas.  
• Typically, the open window for course evaluations varies from one to five days. This window depends on the academic calendar and the term itself.
  • If a student does not complete the evaluation in one sitting, they can log back in and complete the evaluation prior to the close date.

Step 4-Data 

• Department Chairs and Administrative Assistants may log in to IASystem and review results after grades are posted by navigating to una.iasystem.org.
• Please use your UNA credentials to access the portal.
• Instructions for interpreting reports can be found by clicking on "Help" within the course evaluation portal. 

Resources

IASystem Faculty Portal

IASystem Chair and Admin Portal

IASystem Guidebook

"No Evaluation for Course" Form

Questions or Comments: Please email evals@una.edu