Overview of the Conduct Process

Possible violations of University policy and/or the Student Code of Conduct may be reported by any member of the University community.  Once a Referral Form/report is submitted, the following procedures will be followed:

  • Based on the information in the report, the Director of Student Conduct or his/her designee does an initial inquiry to determine whether the alleged behavior may be a violation of the Code of Student Conduct or other university policy. 
  • If a determination is made in the affirmative, The Responding Party is notified in writing of the possible violation and the date, time, and place of the student conduct conference.  The conference is an informal, non-adversarial meeting between a student and a University Conduct Officer.
  • At any point during the investigation, if it is determined there is no reasonable cause to believe that UNA policy has been violated, the Director of Student Conduct has the authority to terminate the investigation and end resolution proceedings.  All investigations are conducted so as to provide the responding party with appropriate due process, including written notice of the allegations.  The investigators will fully inform the responding party of all evidence obtained in the course of the investigation and will offer the responding party a full and fair opportunity to respond to and rebut the allegations of misconduct.  In this sense, interviews during the course of the investigation are conducted as administrative hearings.
  • Witnesses (as distinguished from the parties) are expected to cooperate with and participate in UNA's investigation.  Failure of a witness to cooperate with and/or participate in the investigation constitutes a violation of policy and may be subject to discipline.  Witnesses may provide written statements in lieu of interviews during the investigation. They may be interviewed remotely by phone, Skype (or similar technology), if they cannot be interviewed in person or if the investigators determine that timeliness or efficiency dictate a need for remote interviewing.
  • During the conference, the Conduct Officer presents the information in the report, listens to the student, discusses circumstances regarding the incident, and hears student concerns.
  • If the Responding Party admits responsibility, the Conduct Officer will render a finding that the individual is in violation of the Code of Student Conduct and will implement sanctions.
  • If the Responding Party denies responsibility, a full investigation begins and, where applicable, written statements and/or interviews will be requested from witnesses and involved parties.
  • Based on the investigation and the preponderance of the evidence, the conference will ultimately result in a finding of responsible or not responsible.
  • In cases of accusation of violations of the Student Code of Conduct that could result in suspension from the University or removal from the residence halls, the Director of Student Conduct or his/her designee may appoint two Conduct Officers to investigate the student conduct case.  All investigations will be thorough, reliable, impartial, prompt, and fair.  Investigations entail interviews with all relevant parties and witnesses, obtaining available evidence, and identifying sources of expert information, as necessary.  
  • If a student respondent fails to appear for the conference, the meeting may be held without his/her presence or statements, and/or the student may be charged with failing to comply and may be suspended until they do appear.
  • In cases of sexual misconduct and/or other violations that fall under Title IX (sexual harassment, sexual assault, stalking, domestic violence, relationship violence), the Title IX Coordinator or his/her designee does the initial inquiry and assigns investigators if the case moves forward.  For more information on Title IX investigations, see https://www.una.edu/titleix/policies-and-procedures.html.
  • If during a Title IX investigation it is determined that there is not a Title IX violation, there may still be a violation according to the University Student Code of Conduct or other University Policies and the individual may be sanctioned accordingly.