Apartment Check-Outs

Important Dates

  • Tuesday, May 15th at 4pm: Apartment Check-Out Deadline (Graduating, Transferring, and Withdrawing Residents)
  • Thursday, May 31st at 4pm: Apartment Check-Out Deadline (Any resident that has not signed a contract for 2018-2019 or opted out of summer housing)
  • Tuesday, July 31st at 4pm: Apartment Check-Out Deadline (Any resident that has been pre-approved for Summer 2018 due to completion of classes for graduation)
  • Wednesday, August 1st: Apartment Check-Ins (9am-4pm) (Any incoming resident or former resident that opted out of summer, but re-signed a contract for 2018-2019)

Official Check-Outs

  • You must officially check out of the apartments. This can be done with a HRL staff member OR by Express Check-Out. 
  • Unofficial check-outs will be charged a $150 unofficial check-out fee and/or $50-$150 lock change fee (dependent upon assigned apartment) and/or an applicable cleaning fee.
  • Please see Check-Out Process steps listed below for instructions on officially checking out. 

Check-Out Process

  • Schedule a Check-Out Time HERE. This must be done at least 72 hours in advance. If you opt for the Express Check-Out method, please see the section below for further instructions. 
  • Remove all personal belongings. 
  • Clean your room/apartment thoroughly. See the detailed list below. All residents in an apartment will be held responsible for commonly shared areas. 
  • Reset your furniture (if applicable). 
  • Check-Out with a HRL staff member: Document the apartment condition, acknowledge damages, sign paperwork, and return your key(s). 

Cleaning Tasks 

  • Take out your trash and dispose in the proper location. 
  • Clean your apartment. Sweep, Vacuum, and Mop Floors. Dust furniture.
  • Clean bathrooms & kitchens. This includes counters, toilets, tubs, sinks, glass, etc. 
  • Lower and open your blinds. Turn off all lights. 
  • Your room/apartment must be properly cleaned otherwise HRL staff cannot officially check you out. 

Check-Out Appointment

  • Sign up HERE for an official check-out time. This must be done at least 72 hours in advance.
  • An HRL staff member will meet you at your assigned apartment. Please have all check-out tasks completed by this time. 
  • If you have an emergency which prohibits you from checking out at your selected time, you must contact Housing & Residence Life via email or by calling 256-765-5558. 

Express Check-Out

  • Apartment Residents may opt into Express Check-Out by following the instructions below and agreeing to all terms.
  • Remove all personal belongings. Please note that any items left behind will be considered abandoned and disposed of immediately. 
  • Clean your apartment according to the detailed list above. All residents in an apartment will be held responsible for commonly shared areas. 
  • Reset your furniture (if applicable). 
  • You do NOT have to assess and check-out with a HRL staff member, but you agree to the following when you Express Check-Out
    • You will be charged for any damages that were not listed in the check-in section of the original apartment condition report. Damages will be documented by HRL and added to your student account. There is no appeal process. 
    • Your apartment will be assessed for any cleaning charges within 72 hours of your departure and documented by a HRL staff member. Charges will be added to your student account and there is no appeal process. 
  • Return your key(s) to the Express Check-Out lockbox in the Mane Market/Housing & Residence Life vestibule area in Rice Hall. You must complete the envelope in full and seal your key inside before depositing. Please note if your key is lost and you are returning an empty envelope.
  • Failure to complete all steps in the Express Check-Out process will result in a $150 unofficial check-out fee and/or $50-$150 lock change fee (dependent upon assigned hall) and/or an applicable cleaning fee.